9th May 2023

Councillors,

You are hereby summoned to attend the ANNUAL MEETING of INGLEBY BARWICK TOWN COUNCIL to be held on TUESDAY 16th May 2023 commencing at 7.00pm at THE RINGS COMMUNITY HUB, THE RINGS, INGLEBY BARWICK.

AGENDA

1. Election of Chairman - To elect the Chairman/Mayor for the forthcoming year and the Chairman to sign the Declaration of Office form.


2. Election of Vice-Chairman - To elect the Vice-Chairman/Deputy Mayor for the forthcoming year and the Vice-Chairman to sign the Declaration of Office form.


3. Housekeeping


4. Notice of Meeting


5. Apologies for absence


6. Declarations of Interest


7. Public Participation Part 1 – The Town Council has allocated a total period of 10 Minutes for Public Participation which will be separated into 5 minutes now and 5 minutes prior to the Exclusion of the Press and Public.


8. Formation of Town Council Committees – To Agree the Membership and Chairmanship of the following Town Council Committees for the ensuing year:-
   
   
   1. Personnel Committee
   2. Finance Committee
   3. Events Committee
   4. Youth Committee
   5. Hub & Town Maintenance Committee
   6. Personnel Appeals Committee
   7. Policy Committee
   8. Council Plan Steering Group


9. Appointment of Representatives to:-
   
   1. Beckfields Community Hall Management Committee
   2. Ingleby Barwick Communities


10. To note the Asset Register dated 31st March 2023


11. To approve the Risk Register dated 1st May 2023


12. Insurance cover 2023/24 – to receive and agree Insurance Cover for the year 2023/24


13. Annual Governance and Accountability Return for the Year ending 31 March 2023
    
    1. To agree the Annual Governance Statement 2020/21 will be submitted by the prescribed deadline of 30th June 2023
    2. To agree that the Town Clerk is the Responsible Financial officer for the year 2023/24


14. To Appoint the Internal Auditor for the year 2023/24


15. To agree the dates of future Town Council Monthly meetings for 2021/22 as follows:-



• Tuesday 20th June 2023 at 7.00pm


• Tuesday 18th July 2023at 7.00pm


• Tuesday 19th September 2023 at 7.00pm


• Tuesday 17th October 2023 at 7.00pm


• Tuesday 21st November 2023 at 7.00pm


• Tuesday 19th December 2023 at 7.00pm


• Tuesday 16th January 2024 at 7.00pm


• Tuesday 20th February 2024 at 7.00pm


• Tuesday 19th March 2024 at 7.00pm


• Tuesday 16th April 2024 at 7.00pm


• Tuesday 21st May 2024 at 7.00pm – ANNUAL MEETING


16. Date of Annual Parish/Town Meeting 2023 – Tuesday 27th June 2023, the Rings Community Hub, The Rings, Ingleby Barwick.


17. Minutes of the Town Council Meeting held on 18th April 2023 - to amend or agree as a true record.


18. Community Safety - to receive updates from the Enforcement Service and Police (if applicable)


19. Community Governance Review - Formal request to Stockton Borough Council to undertake a Community Governance Review to rectify the error made by the Boundary Commission regarding the number of Town Councillors.


20. Clerks Report


21. Committee Minutes and Committee Update Report – To receive Update report from the Chairman of the Town Council Committees and approve the minutes of the following Town Council Committee:-
    
    
    • Personnel Committee – 19th April 2023


22. Ward Councillors’ Reports – to receive written reports from the Ward Councillors


23. Finance – Monthly reports to receive and approve the Bank Statements, Bank Reconciliation Statements and the Financial Transactions for the General Account and Hub Account.


24. Planning Applications - to discuss and make recommendations


25. Matters of Concern to Councillors.


26. Public Participation – Part 2

Joanne McGeeney
Town Clerk