What is a Parish/Town Council? Perhaps we should first ask, are we a town or a parish? Ingleby Barwick is a parish within Stockton-on-Tees Borough. With all the residential development of the past forty years, the original small community has grown to such an extent that the built-up area, now known as a town, is virtually congruent with the parish boundary; Ingleby Barwick town is thus also Ingleby Barwick parish, and the former parish council is now a town council. A parish/town council is the lowest, or first tier, of local government. It serves the residents within a defined geographical boundary, known as a parish; it is the most local level of government and thus closest to the community it serves. Its main role is to exert influence on the decisions of the local authority, (who are above it in the hierarchy of government), health authorities, police etc. A parish/town council is a statutory body, whose councillors are elected by those people in the parish who are on the electoral roll. Parish/Town Councillors live or work in the parish and are elected to serve for four years. Ingleby Barwick Town Council is entitled to have twelve councillors. If fewer than twelve people stand for election, all who stood for election are automatically deemed to have been elected; the new town council has the power to co-opt sufficient others to make up the required number of Councillors. Each year one of the elected Town Councillors is elected, by their peers, to serve as Chairman, who also holds the office of Mayor. What does a Parish/Town Council Do? A parish/town council has an overall responsibility for the well-being of its local community. Its work falls into 3 categories:
There are some things a parish/town council must do, they are mandatory, i.e. required by law. The Clerk’s role is:
In Ingleby Barwick, being only a small town, our clerk is also the Responsible Financial Officer (RFO) and has responsibility for managing the Town Council’s money, issuing, managing and monitoring contracts and completing and forwarding the Annual Accounts to the auditors. A parish/town council must hold an Annual Parish/Town Meeting, an Annual Meeting (at which the Chairman is elected, and the Internal Auditor appointed), and at least three other meetings a year. In practice, at Ingleby Barwick, we meet every month, except for August. A parish/town council must have Standing Orders and Financial Regulations for the supply of goods and services to the parish/town council. Standing Orders cover the way in which parish/town councils work, for example how decisions should be made, and Financial Regulations do likewise for Finance. Our town council also has a number of Policies and Procedures which reflect changing legal requirements and good practice. Mandatory duties also apply to other levels of local government. For example, a parish/town council must be consulted by the local authority (i.e. it is a statutory obligation) on: local Planning Applications; Highways/Road Safety issues; long term planning and wider community involvement strategies. Parish/town councils also have discretionary powers, i.e. things that they may choose to do. For example, a parish/town council has the powers to provide and/or maintain some of the following:
It can also work with its local authority to provide other services, for example: • litter/dog waste bins A parish/town council also has the power to make Bye-Laws in regard to pleasure grounds, open spaces/commons/village greens, cycle parks, baths and washhouses, and burial grounds. Where does the Town Council’s money come from? Each year the parish/town council asks for a sum of money, called a 'precept', (a mandatory demand), which is collected through the local council tax. Town Councillors must decide, usually around the end of the calendar year, what they intend to do in the next financial year, and cost this. They then hold a special meeting to look at the total costs of everything they need or wish to provide and how these will be funded (i.e. produce a ‘budget’). This budget is used to identify how much they will require as the ‘precept’ for that year. Other sources of income include grants - for example, we might apply to the National Lottery, or a local charitable trust, for funds to undertake a specific project. A parish/town council may also take out loans, e.g. from a bank or from government (though we would always need to have a VERY good reason for doing this and be able to demonstrate how we would repay the money borrowed and how quickly). This year, 2018, Ingleby Barwick Town Council successfully applied to borrow money from the Public Works Loans Board, to build a second Community Centre in Ingleby Barwick. To do this, we had to draw up a very detailed Business Plan, showing how much the building would cost and how we would be able to repay the loan over a 25-year period. Council Information The Town Council of Ingleby Barwick consists of twelve members, elected every 4 years. Six of these members are drawn from the east side of Ingleby Barwick and six from the west side. The next election will be held in May 2019. When a vacancy occurs between elections, the elected members may agree to co-opt a new councillor who will stand until the next election. Whether to be elected or co-opted, vacancies for town councillors are advertised on this website, on the notice boards outside Beckfields Community Hall and in the Library and by Stockton Borough Council. It is recommended that anyone interested in becoming a town councillor contacts the Town Clerk in the first instance. Ingleby Barwick Town Council meets monthly, except for August, when there is no meeting. Meetings are normally on the second Wednesday of the month, except when this clashes with a meeting of the Borough Council, when our meeting is held on the third Wednesday instead. The agenda for the upcoming meeting is posted, at least three clear days in advance, on the two noticeboards and on this website. |
The Local Audit and Accountability Act 2014 was introduced to place more power into the hands of citizens in order to increase democratic accountability.
Transparency gives local people the tools and information they need to hold public bodies to account, especially in the way that public monies are spent.
For Transparency to be effective, the public needs to be able to access this information easily.
Ingleby Barwick Town Council is committed to making information about our activities and decisions available to the public, with due regard to data protection legislation. This website will therefore provide up-to-date information on:
- The names and contact details of Members of the Town Council and its Clerk
- All policies and procedures adopted by the Town Council
- Committees of the Town Council
- Agendas and Minutes of meetings of the full Town Council and its sub-committee(s)
- Financial information.
The full Transparency Code is available on request.
An essential activity for any organisation is the collection and retention of accurate information about those who manage, provide or use the organisation's services. A town or parish council, like all other organisations, and in accordance with the Data Protection Act 1998, and the General Data Protection Regulations 2018, has a duty to ensure that any personal information about staff, councillors and people who use or provide our services, is gathered and processed in accordance with the highest standards.
Ingleby Barwick Town Council recognises its moral duty to ensure that all such data is always handled properly, and confidentially, irrespective of whether it is held on paper or by electronic means. This covers the whole cycle of data collection - obtaining, maintaining and destroying personal data, including security of personal data use.
The Town Council also has a responsibility to ensure that anyone whose personal information we hold, has appropriate access, upon written request, to details held about them by the Town Council, and requests will be dealt with in accordance with the Freedom of Information Act 2000. To this end, the Town Council has adopted a number of policies and procedures related to the gathering and retention of personal information, and its accessibility.
- Data Protection - Click this link to view
- Records Management and Security Policy - Click this link to view
- Freedom of Information Publication Scheme - Click this link to view
Ingleby Barwick Town Council will only keep information about you in order to:
• provide you with the services you require, and to
• provide you with information about these services.
The information we hold about you will only be used for the reason it was obtained.
Ingleby Barwick Town Council does not share or transfer this information to third parties, other than those involved in the delivery of services to you, in which case you will be asked for your permission, beforehand, to do so.
If you do NOT wish Ingleby Barwick Town Council to hold your details on file, please contact the Town Clerk, in writing. If we do not hear from you, this will be interpreted as an acceptance, on your part, of that you are willing to allow us to keep your data on file.
Under the Code of Conduct, Town Councillors are required to register any interests they may have which might influence their dealings as a Town Councillor.
More information can found be visiting Stockon Borough Council's website
64 Stonebridge Crescent, Ingleby Barwick, TS17 5AZ
32 Surrey Terrace, Billingham, TS23 4AQ
4 Vinovia Place, Ingleby Barwick, TS17 5LU
17 Rowallane Gardens, Ingleby Barwick,TS17 0YQ
37 Cennon Grove, Ingleby Barwick, TS17 5DB
4 Vinovia Place, Ingleby Barwick
4, Vinovia Place,
Ingleby Barwick
32 Surrey Terrace,
Billingham, TS23 4AQ
17 Rowallane Gardens, Ingleby Barwick,TS17 0YQ
32 Wheater Lane,
Ingleby Barwick, TS17 0TB
14 Stanegate Avenue, Ingleby Barwick, TS17 5JL
The Good Councillors Guide – Essential guidance for parish and town councillors’ has been published. This revised and updated fourth edition is a welcome and an essential resource for new and established councillors but also for those thinking about becoming a local councillor. It looks at new powers that local (parish and town) councils have after the Localism Act 2011 came into force as well as councillors responsibilities; what they can do and must not do; processes around meetings; delivery of service; and lots of tips explaining in simple terms the broader world of local government.
A copy of the guide can be downloaded from here
Article sourced from www.nalc.gov.uk